Vacancy: International Coordinator/Administrative Officer
CCB • December 17, 2018
The International Secretariat of the Coalition Clean Baltic (CCB), a grass-root environmental NGO network for the Baltic Sea Region, is now seeking for a new colleague to join the team as an International Coordinator/Administrative Officer. Being an international organization CCB’s work is carried out in English and we expect you to submit your application accordingly.
Major Responsibilities:
As a primary task , the International Coordinator/Administrative Officer, supported by the rest of the Secretariat’s team, will
- coordinate arrangement of joint meetings, seminars, workshops and other meetings for the purpose of specific projects or the whole network, including Board and General Meetings, Annual Conferences, etc. (including booking accommodation and tickets)
- support the book-keeping and financial management needs in CCB, in cooperation with other staff members, which implies:
- collection and submission to the accounting company of receipts, invoices and bills, arising from activities of the staff members (e.g. travels, procurement, etc.), using Company Expense software
- enabling efficient time-management system for internal and external staff and, if needed, providing training to the staff for respective purposes
- monitoring implementation of the financial routines and if needed, developing proposals for relevant adjustments, e.g. the list of accounts
- monitoring agreements with donors and partners, deadlines for narrative and financial reporting, respective payments
- liaising and coordinating with the book-keeping company on various matters, including support for financial management and internal controls within CCB, its daily, quarterly and yearly routines
- supervise general office duties such as ordering materials, filing documents etc.
As a secondary task , the Administrative Officer, will be responsible for support in
- CCB’s organizational development, e.g. through trainings for the whole network
- establishing CCB’s monitoring and evaluation system
- drafting new project proposals and fund-raising to balance CCB’s budget
- facilitation of additional communication functions, as e.g. storytelling about CCB’s activities, webinars and web-meetings.
- monitoring training opportunities for internal and external staff
Some travel will be necessary, mostly in the Baltic Sea Region, and you need to be able to participate in some meetings on weekends, since the network consists partly of volunteers who dedicate their spare time to environmental activism.
Qualifications :
- Post-graduate degree in governance, resource management or a related field.
- Experience with a diverse range of groups and stakeholders including multilateral organizations, EU and Member State governments, universities, industry, and grassroots work.
- Experience of project management and fulfilling project outcomes in line with funder and client expectations.
- Experience of monitoring and evaluating projects.
- The ability to write reports for funders.
- The ability to frequently travel throughout the Baltic and EU.
Personal Characteristics :
- Creative and passionate team player – you like to get your hands dirty, ambitious but with a humble and down-to-earth mindset.
- Strong interpersonal skills – net worker and good at dealing with local and external stakeholders, diplomatic but convincing.
- Ability to switch from the overall picture to details, and prioritize a diverse workload.
- Exceptional communicator with outstanding presentation skills.
- Pro-active at developing partnerships, making links and maintaining effective working relationships with partners.
- High personal drive, forward thinking and ability to take own initiatives.
- Entrepreneurial self-starter; able to drive ideas to action and passionate about results.
- Robust ethics and moral compass that mirrors CCB’s values, committed to equal opportunities and social justice.
Collective Agreement : Arbetsgivaralliansen
Level of salary : comparable to NGOs staff in Sweden and in accordance the Union. Subject to adjustment depending on experience, performance and annual increase.
Work time : 38,75 hrs/week; vacation 28 days
Probation period : 6 months
Location : Uppsala, Sweden
It is expected that a new employee would start from 7 January 2019.
Should you be interested in applying for this position please send you CV with a motivational letter by 31 December 2018
to mikhail.durkin@ccb.se.
Likewise any inquiries related to this vacancy announcement should be forwarded to the above email or by phone +46 739 770 793.
3 October 2025 - Coalition Clean Baltic, together with its Member Organization BUND - Friends of the Earth Germany and the citizens’ initiative “ Lebensraum Vorpommern ”, have launched a petition to stop new oil and gas drilling projects in the Baltic Sea . The petition comes in response to plans to exploit a deposit just 6 km offshore Świnoujście , Poland, in the transboundary waters of the Oder Estuary and Pomeranian Bay. The planned site lies at the heart of NATURA 2000 protected areas , which are vital for biodiversity, climate action, and local communities. Oil and gas extraction in the Baltic Sea poses severe threats to its fragile ecosystems. Industrial activities such as drilling, pipeline construction, and ship traffic risk polluting the water with chemicals, oil leaks, and toxic waste. Underwater noise from pile driving and increased traffic would further degrade marine habitats. These pressures add to the already critical challenges faced by the Baltic Sea, including biodiversity loss, eutrophication, and the accelerating impacts of climate change. The consequences extend far beyond nature. Local communities rely on a clean and healthy Baltic for tourism, fishing, and quality of life. Expanding fossil fuel infrastructure would also undermine Europe’s climate commitments and lock in carbon emissions for decades to come. The petition calls on the Ministry of Climate and Environment of Poland, the Helsinki Commission (HELCOM), the European Commission, and the Secretariat of the Espoo Convention to : Stop the plans for oil and gas extraction in the Oder Estuary and the Pomeranian Bay; Ban any new oil and gas extraction across the Baltic Sea; Ensure strong cross-border cooperation and communication amongst all involved states. The petition is open through the WeMove Europe´s platform and can be signed here .
Job Title: Coalition Campaign Manager - Common Fisheries Policy Position type : Full-time consultancy contract. Open to part-time arrangements initially if needed. Contract duration: Short-term contract until end of March 2026, with possibility of extension subject to funding availability Reports to: Steering Committee Location : Flexible(remote/home office) with regular travel. Working in Brussels is of advantage. Starting date : ASAP In close cooperation with the Steering Group of the coalition, lead, plan, coordinate, and support the campaign of an NGO network working together towards the implementation of the EU Common Fisheries Policy (CFP) and the evaluation thereof. The campaign manager's responsibility is to develop and ensure the successful and timely delivery of political advocacy and public engagement activities of the campaign, both at EU and Member State level. Job description Strategy & Planning Develop and implement short-, and long-term campaign strategies aligned with coalition objectives, in close cooperation with the Steering Group. Set clear goals, timelines, and performance indicators for the campaign and ensure timely delivery thereof. Analyse policy development, political climate, media and public opinion, and stakeholder landscapes to inform tactics. Campaign Delivery Manage day-to-day execution of the campaign activities at Brussels and Member State level. Coordinate coalition partners and ensure communication between Steering Group and coalition members, as well as relevant groups/coalitions/experts and other stakeholders outside the coalition. Advise coalition members on strategic delivery of advocacy activities at all levels, including Member State level. Join Steering Group meetings in an advisory capacity. Report back to the Steering Group on the delivery of the campaign's activities, meeting of targets and milestones, and report back on activities, budget and impact. Advocacy & Stakeholder Engagement Build and maintain relationships with policymakers, key stakeholders, and allies to support campaign aims. Analyse opportunities of engagement, advise on policy language. Organise/coordinate/prepare and support relevant activities, including events, briefings, and advocacy activities in close cooperation with coalition members. Ensure relevant knowledge management and information flow within the coalition and across partner organisations. Liaise with communication experts on message framing, strategy and timelines. Management Support CCB administrative and finance staff managing grants to coalition partners. Ensure coalition partners receive information and materials that enable them to effectively contribute to achieving campaign goals (political information, policy briefings, templates, policy language, opportunity analyses). Support fundraising efforts as needed/requested by the Steering Group. Lead on funders narrative reporting. Qualifications & Skills required The consultant must be legally authorised to provide services and work as a consultant within the EU, based in an EU Member State. Fisheries and ocean expertise (preferred), or other environmental background. Degree (or equivalent experience) in communications/campaign management, political science, resource management, fisheries, or related field. Proven track record in designing and delivering successful advocacy or public campaigns at EU or Member State levels involving a larger coalition. Strong understanding of political processes at EU level and Member State levels, media landscapes, and public engagement. Excellent project management and organisational skills. Skilled communicator and coordinator, able to craft persuasive messages and engage a larger network into a common goal within tight deadlines. Ability to work under pressure, meet deadlines, and adapt to rapidly changing circumstances. Fluency in English is required; additional EU languages are a plus. Application Should you be interested in applying for this assignment, please send your CV (max. 2 pages) together with a personal letter (max. 1 page) before 9 October 2025 , COB, to secretariat@ccb.se Please include your consultancy rate in your application inclusive VAT (if applicable). Applications should be submitted in English. Incomplete applications (e.g. lacking either CV or personal letter) will not be considered . Any inquiries related to this assignment should be forwarded to the above email or to CCB Executive Secretary Mikhail Durkin at mikhail.durkin@ccb.se and +46 739 770 793. In the application and hiring process, CCB will not discriminate against any individual based on race, colour, sex, language, religion, national or social origin, property, disability, age, family status, sexual orientation and gender identity, economic and social situation. .