Vacancy: International Coordinator/Administrative Officer
CCB • December 17, 2018
The International Secretariat of the Coalition Clean Baltic (CCB), a grass-root environmental NGO network for the Baltic Sea Region, is now seeking for a new colleague to join the team as an International Coordinator/Administrative Officer. Being an international organization CCB’s work is carried out in English and we expect you to submit your application accordingly.
Major Responsibilities:
As a primary task , the International Coordinator/Administrative Officer, supported by the rest of the Secretariat’s team, will
- coordinate arrangement of joint meetings, seminars, workshops and other meetings for the purpose of specific projects or the whole network, including Board and General Meetings, Annual Conferences, etc. (including booking accommodation and tickets)
- support the book-keeping and financial management needs in CCB, in cooperation with other staff members, which implies:
- collection and submission to the accounting company of receipts, invoices and bills, arising from activities of the staff members (e.g. travels, procurement, etc.), using Company Expense software
- enabling efficient time-management system for internal and external staff and, if needed, providing training to the staff for respective purposes
- monitoring implementation of the financial routines and if needed, developing proposals for relevant adjustments, e.g. the list of accounts
- monitoring agreements with donors and partners, deadlines for narrative and financial reporting, respective payments
- liaising and coordinating with the book-keeping company on various matters, including support for financial management and internal controls within CCB, its daily, quarterly and yearly routines
- supervise general office duties such as ordering materials, filing documents etc.
As a secondary task , the Administrative Officer, will be responsible for support in
- CCB’s organizational development, e.g. through trainings for the whole network
- establishing CCB’s monitoring and evaluation system
- drafting new project proposals and fund-raising to balance CCB’s budget
- facilitation of additional communication functions, as e.g. storytelling about CCB’s activities, webinars and web-meetings.
- monitoring training opportunities for internal and external staff
Some travel will be necessary, mostly in the Baltic Sea Region, and you need to be able to participate in some meetings on weekends, since the network consists partly of volunteers who dedicate their spare time to environmental activism.
Qualifications :
- Post-graduate degree in governance, resource management or a related field.
- Experience with a diverse range of groups and stakeholders including multilateral organizations, EU and Member State governments, universities, industry, and grassroots work.
- Experience of project management and fulfilling project outcomes in line with funder and client expectations.
- Experience of monitoring and evaluating projects.
- The ability to write reports for funders.
- The ability to frequently travel throughout the Baltic and EU.
Personal Characteristics :
- Creative and passionate team player – you like to get your hands dirty, ambitious but with a humble and down-to-earth mindset.
- Strong interpersonal skills – net worker and good at dealing with local and external stakeholders, diplomatic but convincing.
- Ability to switch from the overall picture to details, and prioritize a diverse workload.
- Exceptional communicator with outstanding presentation skills.
- Pro-active at developing partnerships, making links and maintaining effective working relationships with partners.
- High personal drive, forward thinking and ability to take own initiatives.
- Entrepreneurial self-starter; able to drive ideas to action and passionate about results.
- Robust ethics and moral compass that mirrors CCB’s values, committed to equal opportunities and social justice.
Collective Agreement : Arbetsgivaralliansen
Level of salary : comparable to NGOs staff in Sweden and in accordance the Union. Subject to adjustment depending on experience, performance and annual increase.
Work time : 38,75 hrs/week; vacation 28 days
Probation period : 6 months
Location : Uppsala, Sweden
It is expected that a new employee would start from 7 January 2019.
Should you be interested in applying for this position please send you CV with a motivational letter by 31 December 2018
to mikhail.durkin@ccb.se.
Likewise any inquiries related to this vacancy announcement should be forwarded to the above email or by phone +46 739 770 793.
Coalition Clean Baltic – CCB is a politically independent network, uniting 28 environmental non-profit organizations, as well as partners and experts from 11 countries surrounding the Baltic Sea. The main goal of CCB is to promote the protection and improvement of the environment and natural resources of the Baltic Sea region by encouraging new and constructive approaches and engaging people to become part of the solution instead of part of the problem. CCB Secretariat is based in Uppsala, Sweden. About the Role Coalition Clean Baltic (CCB) is seeking a Marine Policy Officer (parental leave cover) to join its International Secretariat and contribute substantively to regional and EU-level marine advocacy, with a particular focus on the Baltic Sea. The Marine Policy Officer will support the implementation of EU and international marine environmental policy frameworks — notably the EU Marine Strategy Framework Directive (MSFD), the EU Maritime Spatial Planning Directive (MSPD) and the HELCOM Baltic Sea Action Plan (BSAP) . All work is grounded in the promotion of ecosystem-based management. The role includes close collaboration with the rest of the Secretariat team as well as CCB member organisations to deliver policy initiatives, advocacy actions, and strategic programme objectives. The Marine Policy Officer will also support the International Secretariat in fundraising, with a focus on the EU LIFE operational grant application. Key Responsibilities Policy & Advocacy Support the implementation of CCB’s strategic plan on marine biodiversity policy. Contribute to marine policy advocacy at EU and at Baltic Sea regional levels (e.g. HELCOM, EU Commission expert groups). Provide input to the implementation and revision of the Marine Strategy Framework Directive. Collect evidence and views to provide NGO inputs to the forthcoming EU Ocean Act and related initiatives. Support the implementation of the Helsinki Convention and Baltic Sea Action Plan. Engage in the revision processes related to the Marine Spatial Planning Directive (MSPD). Programme & Grant Delivery Provide critical support in fundraising, i.e. project proposal development, especially for securing core grant funding (e.g. for the EU LIFE Programme and potentially Horizon programme). Contribute to CCB´s project management, implementation and reporting activities for various projects. Coordination & Monitoring Closely coordinate marine biodiversity policy work with CCB member organisations. Monitor global, EU, and regional marine policy developments. Liaise with partner NGOs and civil society organisations. Communications & Policy Products Draft position papers, policy briefings, consultation inputs and technical reports on relevant files. Support communications and outreach on marine policy issues. Help organise workshops, conferences, and stakeholder events. Represent CCB in policy dialogues, expert groups, and stakeholder forums at the EU and Baltic Sea level. Cross-organisational Support within the Secretariat and its members Contribute to other CCB thematic working areas as required. Profile We are seeking a policy professional who is: Solutions-oriented and adaptable Experienced in advocacy or campaigning Collaborative and team-driven Passionate about marine conservation Organised, diplomatic, and stakeholder-confident Required Qualifications & Experience Demonstrable professional experience in marine or environmental policy. Working knowledge of key EU frameworks, particularly the EU Marine Strategy Framework Directive (MSFD). Knowledge of Helcom BSAP is an asset. Postgraduate qualification in marine science, ecology, conservation, water management, or related discipline with substantial marine focus. Eligibility to work and travel within the EU (citizenship or valid permit) with preferred residency in Sweden. Excellent written and spoken English. CCB also welcomes applicants from broader environmental policy/law backgrounds who can demonstrate relevant knowledge. Desirable Skills Experience within the NGO or civil society sector preferred. Advocacy or campaigning experience within the EU, the Baltic Sea or international environmental policy processes. Working knowledge of a Baltic Sea region language (e.g. Swedish, Danish, Finnish, German, Polish, Latvian, Lithuanian, Estonian).
Uppsala, February 2025 - CCB supports the Ocean Pact and Ocean Act objectives for improving coherence, coordination and effectiveness of EU ocean governance. Yet, in order to achieve this, the Act has to deliver truly ecosystem-based management of our seas and make reaching Good Environmental Status, as defined in the Marine Strategy Framework Directive (MSFD), a cornerstone of the Act. The Ocean Act can set us on a path to recovery of the marine environment under a sustainable and just blue economy, but only if the Act includes the points outlined below and is implemented swiftly and fully.